.Frank2-4fc4e54e6005bddd14929e6556ad67461af20421c96b196c6bc762af3b910bfa.jpg)
.Untitleddesign6-ed55c6f3e830b9888cbcab54f8eeb46350f0f84223b62d2008f336ad9ce0f94a.png)
Comfort Meets Capacity: Planning for High-Attendance Events
Hosting a corporate conference or professional seminar? Whether it’s 100 attendees or 1,000, your setup affects everything from flow to focus. Renting the right number of tables and chairs — and arranging them smartly — ensures a seamless, professional experience for everyone involved.
Start with These Key Questions
- Will the event have breakout rooms or just one main stage?
- Are attendees seated the whole time, or rotating between sessions?
- Will there be note-taking, food, or laptops at every seat?
Each detail changes how many tables you need and how the chairs are arranged.
Best Table and Chair Options for Conferences
| Table Type | Size | Best For |
|---|---|---|
| 6-ft Rectangular | 72”x30” | Classroom or training sessions |
| 8-ft Rectangular | 96”x30” | Check-in areas or panelist tables |
| Cocktail Tables | 30” dia | Networking sessions or lobbies |
| Round Tables | 60” or 72” | Lunch or breakout rooms |
| Seminar-Style Chairs | N/A | Lightweight, stackable, no table use |
📌 Pro Tip: Rent chairs with no arms for tighter spacing and easier transitions between sessions.
Most Common Conference Layouts
-
Theater Style (No Tables)
- Best for keynotes and large audiences
- 6–8 sq ft per person
-
Classroom Style (Tables + Chairs)
- Great for note-taking or workshops
- 10–12 sq ft per person
-
Banquet Style (Round Tables)
- Used for lunch sessions or breakout networking
- 12–15 sq ft per person
-
U-Shape / Boardroom Style
- Executive seminars or smaller panels
- Requires more space per attendee
Sample Setup: 150 Attendee Conference (Classroom Style)
| Item | Quantity |
|---|---|
| 6-ft Rectangular Tables | 50 |
| Folding Chairs | 150–160 |
| Check-In Table (6-ft) | 1–2 |
| Speaker Table (8-ft) | 1 |
| Cocktail Tables (Optional) | 3–5 |
Allow 2–3 feet of walking space between each table row.
Don’t Forget These Rental Considerations
- Power strip access for charging
- Chair spacing for comfort (18–24” per chair)
- Staff seating separate from guests
- Handicap-accessible rows or ADA pathways
- Name tag and sign-in station tables
Final Word
Corporate seminars aren’t just about talking heads — the environment matters. Renting high-quality tables and chairs shows attention to detail and helps attendees stay focused, comfortable, and impressed.
Need to furnish your next conference? We rent by the table, by the chair, or in curated conference bundles — all delivered on time and arranged to your specs.