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Maximize Bidding & Boost Donations with a Strategic Setup
A silent auction isn't just about the prizes — it's about the experience. A clear, well-organized table setup ensures guests engage with every item, leading to more bids and higher fundraising totals.
Layout by Event Size
| Guests | Auction Tables | Bid Station Chairs | Signage Needed |
|---|---|---|---|
| 25–50 | 2–3 tables | Optional | Table signs |
| 75–100 | 4–6 tables | Optional | Table & item signs |
| 150+ | 8+ tables | Optional stools for longer events | Signs + directional arrows |
💡 Tip: Use 6-foot or 8-foot rectangular tables for optimal display space.
Table Setup Tips
| Element | Purpose |
|---|---|
| Bid Sheets or QR Codes | One per item, clearly labeled |
| Item Display Stand | Elevates key items for visibility |
| Table Runners | Adds color and separates sections |
| Baskets or Raffle Prizes | Grouped together to attract attention |
Best Practices for Flow & Visibility
- Space tables so guests can browse comfortably in both directions
- Group items by type (gift cards, art, experiences) or price range
- Position high-value items near the entrance or bar area
- Use uplighting or string lights to create visual warmth and focus
Conclusion
Your auction layout is more than decoration — it’s strategy. A thoughtful table arrangement can guide guests through the bidding experience, maximize interest in all items, and help your fundraiser hit (or exceed!) its goal.