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Set Up for Success at Local Fundraisers and Outreach Events
Planning a booth for a community fundraiser, school event, or local charity drive? A well-organized setup can make your space more inviting, efficient, and effective at attracting donations or engagement. This blog will guide you on how many tables and chairs to rent — and how to arrange them to fit your goals.
Consider Your Fundraiser’s Function
Start by asking:
- Are you collecting donations or giving items away?
- Will guests be sitting, standing, or both?
- Do you need check-in, merch, or raffle stations?
- How many volunteers or staff will be present?
These details help you choose the right tables and layout.
Best Table Sizes for Fundraisers
| Table Type | Size | Best Use |
|---|---|---|
| 6-ft Rectangular | 72”x30” | Donation collection, raffle tables |
| 8-ft Rectangular | 96”x30” | Shared space, food service, check-in |
| 4-ft Rectangular | 48”x24” | Small displays, side tables, promo items |
| Bistro Tables | 30” dia | Info brochures or small prize areas |
🎉 Pro Tip: Use labeled bins and clear signage on tables to make donation stations obvious.
How Many Chairs Do You Really Need?
| Use Case | Chairs Needed | Notes |
|---|---|---|
| Staff / Volunteers | 2–4 per booth | For long shifts or seated interactions |
| Public Seating (optional) | 2–6 nearby | Great for comfort during longer events |
For charity runs, walk-a-thons, or food events, keep seating minimal to encourage flow.
Popular Layouts for Fundraiser Booths
-
Front-Facing Table with Signage
- Best for quick donations or product giveaways
- Simple and direct approach
-
L-Shape with Info Corner
- Allows for donation collection and Q&A zone
- Great for health clinics or awareness booths
-
U-Shape with Open Walk-In
- Creates an inviting space for deeper engagement
- Ideal for nonprofit outreach tables
Sample Layouts Based on Purpose
| Booth Type | Tables Recommended | Chairs |
|---|---|---|
| Donation Table | (1) 6-ft, (1) 4-ft | 2 |
| Info Booth | (2) 6-ft, (1) bistro | 2–3 |
| Food Station | (2) 8-ft, serving setup | 2–4 |
Use one table for money or donations and another for flyers, signups, or water/snacks.
Final Thoughts
Whether you're raising funds for a cause or just spreading awareness, a clean and organized table and chair setup can increase trust, clarity, and results. Renting properly sized tables and enough seating ensures your team stays comfortable — and your booth stands out.
Let us help you make your next fundraiser a success with the right tables and chairs!