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Plan a Seamless Setup for Parents, Teachers, and Supporters
Whether it’s a talent show, raffle night, or pancake breakfast, school fundraisers bring the community together. But without the right table and chair layout, even the best fundraiser can feel chaotic. Here's a simple guide to help you set up with confidence.
Recommended Table & Chair Setup by Guest Count
| Attendees | Dining Tables | Check-In Tables | Auction/Activity Tables | Chairs |
|---|---|---|---|---|
| 30 | 3–4 | 1 | 1–2 | 30–35 |
| 50 | 5–6 | 1–2 | 2–3 | 50–60 |
| 75 | 7–8 | 2 | 3–4 | 75–85 |
| 100+ | 9–12 | 2–3 | 4–5 | 100–120 |
📚 Tip: Use round tables for eating and long rectangle tables for raffle items, auction displays, or information booths.
Key Zones to Include
| Zone | Purpose |
|---|---|
| Check-In Area | Ticket pick-up, name tags, donation box |
| Food Service Area | If you're offering snacks or meals |
| Prize Table | Showcase raffle prizes or auction wins |
| Sponsor Table | Recognize businesses and donors supporting event |
Fundraiser-Specific Tips
- Place kid-friendly activities near parents' tables
- Use signage at every table for smoother flow
- Add 10% more chairs for guests who may arrive late or unregistered
- Place donation jars at each table if fundraising continues during event
Conclusion
An effective school fundraiser setup balances guest comfort with strategic fundraising flow. With the right number of tables and chairs, your PTA or booster club event can raise more money — and keep guests coming back next year.