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Turn Local Gatherings into Fundraising Wins with Smart Seating
From church parking lots to schoolyards, community BBQs are one of the most popular and laid-back ways to raise money. But casual doesn’t mean unplanned — your tables and chairs layout can make or break the flow of your event.
Suggested Setup by Guest Count
| Guests | Dining Tables (8-ft) | Food Serving Tables | Chairs | Extra Notes |
|---|---|---|---|---|
| 30 | 3–4 | 1 | 30–35 | 1 drink station |
| 50 | 5–6 | 1–2 | 50–60 | Add dessert table |
| 75 | 7–8 | 2 | 75–85 | Use shaded areas |
| 100+ | 9–12 | 2–3 | 100–120 | Consider separate VIP area |
🔥 Tip: Use folding tables with disposable covers for quick cleanup.
Add-On Table Zones
| Zone | Purpose |
|---|---|
| Raffle/Donation Table | Encourage more participation |
| Grilling Station | Set safely apart from guests |
| Beverage Table | Use coolers underneath for space efficiency |
| Kids Activity Area | Optional picnic tables or art tables |
Flow & Comfort Tips
- Arrange food stations away from seating to reduce crowding
- Add 5–10 extra chairs for guests who prefer to stand or mingle
- Use signage to guide guests to serving lines and restrooms
- Place garbage/recycling bins near every table cluster
Conclusion
A successful BBQ fundraiser isn’t just about great food — it’s about comfort, organization, and flow. With the right number of tables and chairs, you’ll create an inviting space where guests linger, eat, and donate.