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How Many Tables and Chairs Do I Need for a School Event, PTA Meeting, or Fundraiser?
Plan Your School Event Seating Like a Pro
Whether it’s a PTA meeting, fundraiser, open house, or school dance, knowing how many tables and chairs to rent can make or break your event’s flow. This guide will help you estimate the right amount of furniture based on your expected attendance, layout type, and event purpose.
Start with the Headcount and Format
Ask yourself:
- How many attendees are expected?
- Will they be seated the entire time or moving around?
- Will food be served?
- Do you need space for raffle tables, sign-ins, or a stage?
The answers help you choose between banquet-style seating, rows, or open layouts.
Common Table Sizes for School Events
| Table Type | Seats Per Table | Best For |
|---|---|---|
| 6-ft Rectangular | 6–8 | PTA meetings, buffets |
| 8-ft Rectangular | 8–10 | Fundraisers, food service |
| 60” Round | 6–8 | Banquet seating, social areas |
| 30” Round Bistro | 2–3 | Raffle or sign-in stations |
📚 Pro Tip: Rectangular tables seat more people per square foot and are easier to fit in tight school gyms or multipurpose rooms.
Chair Counts by Event Type
| Event Type | Guests | Chairs Needed | Layout Tip |
|---|---|---|---|
| PTA Meeting | 40 | 40 | Use classroom-style rows |
| Fundraiser Dinner | 100 | 100–110 | Round tables with 8 per table |
| Student Open House | 150 | 150–160 | Rows + a few standing tables |
| Carnival Booths | — | 10–20 | 1–2 chairs per activity station |
Always round up — especially for school events where extra guests, parents, or siblings often attend unannounced.
Layout Examples
-
Banquet Style
- 60” round tables
- 6–8 people per table
- Great for fundraising dinners or recognition events
-
Classroom Style
- Rows of rectangular tables facing forward
- Used for lectures, PTA, or info nights
-
Booth Layout
- Multiple small tables for games, sign-ups, or raffle prizes
- Used in carnivals or club fairs
Bonus Tips for School Events
- Leave at least 3 feet between tables for walking space
- Have a few extra chairs on hand for late arrivals
- Use matching chairs and tables to create a clean, organized look
- Rent ahead of time — school calendars fill up fast!
Final Thoughts
Whether you're coordinating with the PTA or helping plan prom, knowing how many tables and chairs to rent ensures a smoother, more professional event. Always base your numbers on your floor plan, guest count, and purpose.
Need quick rentals for your next school function? Let us help you choose the right sizes.