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Celebrate Success Without Overcrowding the Room
Company banquets and awards nights are about honoring your team — but a cramped or awkward setup can ruin the vibe. Whether it’s a formal dinner or an employee appreciation event, getting the right number of tables and chairs (and placing them correctly) makes all the difference. Here’s how to plan a clean, elegant, and functional layout for your next corporate celebration.
Start with These Planning Questions
- Is it a sit-down dinner or buffet-style?
- Will there be a stage or projector for awards?
- Are people arriving all at once, or in waves?
- How much space do you have to work with?
These answers guide your layout choices and rental quantities.
Recommended Tables for Corporate Banquets
| Table Type | Size | Best Use |
|---|---|---|
| Round Tables | 60” or 72” | Guest dining tables |
| 6-ft Rectangular | 72”x30” | Buffet or dessert stations |
| 8-ft Rectangular | 96”x30” | Company swag or step-and-repeat wall |
| Cocktail Tables | 30” dia | Pre-event drinks/mingling area |
🎤 Pro Tip: Use round tables for a cleaner banquet look with open sightlines to the stage.
Chair Count by Seating Style
| Event Format | Chairs per Guest | Notes |
|---|---|---|
| Sit-Down Dinner | 1 per guest | Count every confirmed RSVP |
| Open Buffet + Mingling | 60–80% of guest count | Fewer chairs, more flexibility |
| Awards + Dinner | 1 per guest + 4–8 extras | In case of late arrivals |
Don't forget extras for staff, hosts, and award presenters.
Example Layout: 100 Guest Banquet with Awards Presentation
| Item | Quantity |
|---|---|
| 60” Round Tables | 10–12 |
| Folding Chairs | 100–110 |
| Buffet Table (6-ft) | 2–3 |
| Stage/Podium Table | 1 (6-ft) |
| Cocktail Tables | 4–6 |
Plan 10 square feet per seated guest to allow for easy movement.
Other Tips
- Place award tables or podiums at one end, not the center
- Avoid blocking sightlines with decor or tall centerpieces
- Consider placing drink or dessert tables near the exit for smooth flow
Final Thoughts
Awards nights are about recognition — so your setup should feel thoughtful and spacious. Round tables create a premium look, and planning for movement ensures your guests stay focused on the celebration, not on squeezing past chairs.
Need help planning your seating layout for a company event? We’ve got banquet tables, chairs, cocktail setups, and more ready to rent.